This policy covers definitions of whistleblowing, protection for employees and disclosure procedures.
Form for an employee to make a whistleblowing disclosure
This form can be used by an employee who wishes to make a whistleblowing disclosure. The form outlines the information that is required including details of the incident(s), any witnesses to the matters and the employee's preferred outcome to the situation.
Form to record a whistleblowing investigation
This form is for organisations to complete when investigating employee disclosures made under the whistleblowing procedure. The form includes space to outline details of the disclosure, any relevant evidence or witnesses and the overall conclusion of the investigation.
Letter confirming the outcome of a whistleblowing investigation
This letter advises an employee on the outcome of the organisation's whistleblowing procedure. It provides space for the organisation to list details of the investigation they have carried out and can be used to advise the employee that more action will be taken, or that no further action is warranted.
Letter inviting a witness to a whistleblowing investigation meeting
This letter specifies the date and time of an investigation meeting. It also provides space to specify the matters to be discussed, confirms who will be at the meeting and informs the employee what to do if they are unable to make the meeting.
Letter inviting employee to a meeting following verbal whistleblowing disclosure
This letter outlines the date and time of the meeting. It also invites the employee to fill out a whistleblowing disclosure form to confirm their concerns, informs them that they are able to be accompanied at the meeting and instructs them what to do if they are unable to make the time stated.
Letter inviting employee to a meeting following written whistleblowing disclosure
This letter outlines the date and time of the meeing. It also provides space to specify the issues that have been disclosed, informs the employee of their right to be accompanied and instructs what the employee should do if they are unable to attend the meeting.
Letter to employee confirming investigation into whistleblowing disclosure
This letter confirms that the investigation will take steps to gather as much information about the matter as possible. It also confirms when the investigation is expected to conclude and that the employee will be informed if it is to take longer.
Letter to employee confirming whistleblowing disclosure will be dealt with as a grievance
This letter confirms the reasons why the disclosure will be dealt with as a personal grievance. It also provides space for the matter concerned to be disclosed and informs the employee that a further letter will be sent confirming the arrangements for the investigation into their concerns.
This register can be used by an organisation to record the whistleblowing disclosures and investigations that have taken place in their business, as a record of all matters that have been addressed under the whistleblowing procedure.