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Model documents and policies

Downloadable and customisable documents relating to time off work.

Form

Time taken to return to work following planned surgical operations

Time taken to return to work following planned surgical operations

Last Modified
Previously modified
This table details the average length of time for recovery from surgical operations such as hernia reduction, appendix removal, gall bladder removal, colon operation, haemorrhoids reduction, varicose vein reduction, hysterectomy and heart surgery.
Time taken to return to work following planned surgical operations

Policy

Policy on leave for elective surgery

Policy on leave for elective surgery

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Previously modified

This is a policy that sets out the company's response when employees opt to undergo elective surgery. It sets out both the company's and employee's responsibilities. Entitlement to take time off is included and the procedure that will be adopted when an application is made is outlined.

Policy on leave for elective surgery

Timekeeping policy

Timekeeping policy

Last Modified
Previously modified

This policy covers timekeeping, for employees based at a company location and for employees based at home or in a field based job, concerns relating to timekeeping, and disciplinary action.

Timekeeping policy
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Policy on leave for fertility treatment

Policy on leave for fertility treatment

Last Modified
Previously modified

The policy covers the situation where employees undertake IVF treatment. It covers the company's and employee's responsibilities and the entitlement to take time off for treatment. The procedure that is followed by the company and employee is outlined.

Policy on leave for fertility treatment

Severe weather policy (fair work charter)

Severe weather policy (fair work charter)

Last Modified
Previously modified

This policy adopts the guiding principles for Scottish organisations as set out within the 'Fair work charter - severe weather' published by the Scottish government and Scottish Trade Union Congress. The policy follows the key recommendations that employees should not be required to complete their contractual obligations nor incentivised to do so during periods of severe weather. The policy contains details of how decisions will be taken, when flexibility can be used and the responsibility of employees during severe weather conditions.

Severe weather policy (fair work charter)

Policy on time off work for medical and dental appointments

Policy on time off work for medical and dental appointments

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Previously modified

The policy provides employees with information on their responsibilities when taking time off for medical and dental appointments. The policy outlines that if appointments cannot be made outside working hours permission should be obtained from a manager and explains that time off may be paid or unpaid.

Policy on time off work for medical and dental appointments

Severe weather policy

Severe weather policy

Last Modified
Previously modified

This policy covers the definition of severe weather, responsibilities of the employee, cascade announcements, keeping the organisation operating, working from home, making up lost time and taking time off to care for dependants.

Severe weather policy
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Carer policy

Carer policy

Last Modified
Previously modified

This policy sets out the details of the support that the Company offers to employees who have caring responsibilities. The policy includes a definition of a carer, describes the responsibilities of both managers and employees and the steps that may be taken to arrange flexible working or time off for carers.

Carer policy
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Time off for dependants policy

Time off for dependants policy

Last Modified
Previously modified

This policy sets out the right of employees to take a reasonable amount of time off to deal with particular situations relating to dependants. The policy has options to confirm whether this time is paid or unpaid and outlines the definition of a dependant and the procedure that an employee should follow if they need to take time off under this provision.

Time off for dependants policy

Compassionate leave policy

Compassionate leave policy

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Previously modified

This policy sets out in detail the elements to be taken into consideration in the event of an employee needing to take compassionate leave, including procedure, duration of paid leave, and consequences for abuse of the privilege.

Compassionate leave policy

Time off for training policy

Time off for training policy

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Previously modified

This policy outlines the process that should be followed when an employee requests time off for training. The policy describes what must be included in a request and the timeframe and process the employer will follow in responding to the request. The policy also outlines what the employee must do if they wish to appeal a decision regarding a training request.

Time off for training policy

Letter

Letter agreeing to time off for public duties

Letter agreeing to time off for public duties

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Previously modified

When an employee makes a request for leave to perform a public duty this letter notifies them that it has been granted. It clarifies whether the leave will be paid or unpaid. The employee must keep the company informed of the expected length of time of absence.

Letter agreeing to time off for public duties

Letter inviting employee to a meeting to discuss a request for time off for training

Letter inviting employee to a meeting to discuss a request for time off for training

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Previously modified

This letter responds to a request to time off work for training or study by asking the employee to attend a meeting to discuss the request in further detail. The letter outlines the suggested date, time and location of the meeting and explains that the employee can be accompanied at the meeting by a colleague or trade union representative.

Letter inviting employee to a meeting to discuss a request for time off for training

Letter to an employee setting out the conditions for taking paid study leave

Letter to an employee setting out the conditions for taking paid study leave

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Previously modified

This letter confirms that an employee's request to take paid study leave has been approved. It sets out the number of days that can be taken as leave and over what period. It also explains that disciplinary action or withdrawal of the benefit may occur if the employee fails to attend classes or submit coursework.

Letter to an employee setting out the conditions for taking paid study leave