This form is for an employee to give their consent for their employer to have access to a medical report, and includes their rights under the Access to Medical Reports Act 1988 and data protection legislation.

This letter should be sent to an employee to confirm the discussions about the occupational health report that have taken place. The steps to be taken by the organisation to assist the employee back into work, identified in the report, should be included. 

This letter requests a medical report from an employee's doctor or consultant on an employee's current state of health and a prognosis of future health for a specified period. It must be accompanied by a signed medical consent form and by a copy of the employee’s job description.

This letter can be used to ask an employee to attend an occupational health assessment. Employee consent is not needed under medical reports legislation when the medical practitioner is not responsible for the ongoing care of the employee, as a GP would be. The letter refers the employee to the employee privacy notice for more information on personal data held by the organisation.

This letter should be sent to an employee to arrange a meeting after an occupational health assessment has been obtained, so that the organisation can discuss the contents of the report with the employee.