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Fit note record
Fit note record

Form declaring fitness for work
Form declaring fitness for work

Form for an employee to consent to a medical examination
Form for an employee to consent to a medical examination

Form for an employee to give employer access to their medical record
Form for an employee to give employer access to their medical record
This form is for an employee to give their consent for their employer to have access to a medical report, and includes their rights under the Access to Medical Reports Act 1988 and data protection legislation.

Form for return to work interview following sickness
Form for return to work interview following sickness

Form for self-certifying sickness absence
Form for self-certifying sickness absence

Letter
Letter requesting an employee on sickness absence to indicate an anticipated date of return to work
Letter requesting an employee on sickness absence to indicate an anticipated date of return to work

Letter confirming the outcome of a meeting to discuss occupational health report
Letter confirming the outcome of a meeting to discuss occupational health report
This letter should be sent to an employee to confirm the discussions about the occupational health report that have taken place. The steps to be taken by the organisation to assist the employee back into work, identified in the report, should be included.

Letter terminating employment due to long-term sickness absence
Letter terminating employment due to long-term sickness absence

Letter to the doctor of an employee requesting medical report
Letter to the doctor of an employee requesting medical report
This letter requests a medical report from an employee's doctor or consultant on an employee's current state of health and a prognosis of future health for a specified period. It must be accompanied by a signed medical consent form and by a copy of the employee’s job description.

Letter to a GP requesting a medical report on an employee on long-term sick leave
Letter to a GP requesting a medical report on an employee on long-term sick leave

Letter to employees informing them of changes to fit notes
Letter to employees informing them of changes to fit notes
This letter can be used to notify employees of the following changes that have happened to fit notes, namely:
- since April 2022, their doctor may not physically sign their fit note as entirely digital versions are now being phased in
- that the list of healthcare professionals who are able to legally sign a fit note is expanding
Letter to a GP requesting a medical report on an employee who has persistent short-term sickness absence
Letter to a GP requesting a medical report on an employee who has persistent short-term sickness absence

Letter to an employee requesting permission to apply to a medical practitioner for a medical report
Letter to an employee requesting permission to apply to a medical practitioner for a medical report

Letter to send to employee following discussions relating to a fit note stating "may be fit for work"
Letter to send to employee following discussions relating to a fit note stating "may be fit for work"

Letter confirming a meeting with employee during long-term absence
Letter confirming a meeting with employee during long-term absence

Letter confirming the outcome of a meeting to discuss long-term sickness absence
Letter confirming the outcome of a meeting to discuss long-term sickness absence

Letter inviting an employee to attend a meeting on their return to work following a period of sickness absence
Letter inviting an employee to attend a meeting on their return to work following a period of sickness absence

Letter requesting an employee attend a medical examination
Letter requesting an employee attend a medical examination

Letter requesting an employee attend an occupational health assessment
Letter requesting an employee attend an occupational health assessment
This letter can be used to ask an employee to attend an occupational health assessment. Employee consent is not needed under medical reports legislation when the medical practitioner is not responsible for the ongoing care of the employee, as a GP would be. The letter refers the employee to the employee privacy notice for more information on personal data held by the organisation.

Letter requesting an employee attend a medical examination before returning to work following absence
Letter requesting an employee attend a medical examination before returning to work following absence

Letter confirming a meeting with the employee after receipt of occupational health report
Letter confirming a meeting with the employee after receipt of occupational health report
This letter should be sent to an employee to arrange a meeting after an occupational health assessment has been obtained, so that the organisation can discuss the contents of the report with the employee.

Policy
Phased return to work policy
Phased return to work policy

Sickness absence and capability policy and procedure - medical capability
Sickness absence and capability policy and procedure - medical capability

Template
Phased return to work timetable
Phased return to work timetable
