Downloadable and customisable documents relating to redundancy. For more information see the employment law pages.
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Redundancy business case guidance
This template can be used to create a business in preparation of a possible redundancy process within the organisation. It provides various areas and questions to consider when formulating the reasoning behind the redundancy, and can help to provide a justification for the process.
Letter informing an employee that they are at risk of redundancy as part of the individual consultation process
Letter informing an employee that they are at risk of redundancy as part of the individual consultation process
This letter informs an employee of a redundancy situation, the reason for it, that a consultation period has commenced, and that their position is one of those at risk although all alternative options will be explored.
This letter should be used in redundancies that do not involve a selection process.
Contract clause on redundancy notice rights
Contract clause on redundancy notice rights
This contract clause states the right of employees to receive written notice if they are made redundant, and that the company may make payment in lieu of notice upon such termination of employment.
Ballot form for electing employee representatives for collective redundancy consultation
Ballot form for electing employee representatives for collective redundancy consultation
Employee form to apply for voluntary redundancy
Employee form to apply for voluntary redundancy
This form is for employees to apply for voluntary redundancy, where the company has commenced consultation on redundancy.
Financial statement
Financial statement
The form can be used to set out an employees monetary entitlements following their dismissal for redundancy, and should accompany their redundancy dismissal letter.
Candidate nomination form for election of employee representatives for redundancy consultation
Candidate nomination form for election of employee representatives for redundancy consultation
This letter and form is to be used to ask employees to nominate candidate employees to act as employee representatives for the purposes of collective redundancy consultation.
Employee consultation record – redundancy
Employee consultation record – redundancy
This document sets out the key points to discuss at a one-to-one consultation meeting.
Redundancy ready reckoner
Redundancy ready reckoner
This table calculates statutory redundancy payments according to age and length of service.
Redundancy selection matrix
Redundancy selection matrix
This matrix is for assessors to score an employee being considered for redundancy on performance, skills, disciplinary and attendance record and work experience.
Letter confirming acceptance of an offer of alternative employment to an employee on family leave
Letter confirming acceptance of an offer of alternative employment to an employee on family leave
This letter confirms the acceptance of alternative employment by an employee made redundant while on family leave and covers how this new position and its trial period will fit with the family leave.
Letter to employee to confirm original redundancy dismissal will stand due to unsuccessful trial period
Letter to employee to confirm original redundancy dismissal will stand due to unsuccessful trial period
This letter confirms that a trial period in alternative employment has been unsuccessful and that the employee is being made redundant, including details of redundancy pay.
Letter confirming employee made redundant whilst on family leave has accepted alternative vacancy following trial period
Letter confirming employee made redundant whilst on family leave has accepted alternative vacancy following trial period
This letter should be sent to an employee who was made redundant during family leave to confirm that they have accepted an alternative vacancy within the organisation. The letter confirms the terms and conditions of the role and that the notice of redundancy issued to the employee has now been withdrawn.
Letter confirming reasons for a dismissal for an employee made redundant when on family leave
Letter confirming reasons for a dismissal for an employee made redundant when on family leave
This letter sets out the summary reasons for dismissal for an employee who is made redundant when on family leave.
Letter formally notifying an employee that they have been selected for redundancy as part of the individual consultation process
Letter formally notifying an employee that they have been selected for redundancy as part of the individual consultation process
This letter informs an employee formally that they have been selected for redundancy, and invites them to a meeting where they may put their case before a final decision is made.
Letter informing a redundant employee of the employer's decision following a meeting to discuss the offer of alternative employment
Letter informing a redundant employee of the employer's decision following a meeting to discuss the offer of alternative employment
This letter informs an employee selected for redundancy of the employer’s decision following a meeting to discuss an offer of suitable alternative employment. The letter has optional clauses to offer an employee alternative employment or to notify the employee that no suitable alternative has been identified and confirming the date of the termination of their employment.
Letter informing an employee made redundant whilst on family leave of the consequences of refusing suitable alternative employment
Letter informing an employee made redundant whilst on family leave of the consequences of refusing suitable alternative employment
This letter informs an employee made redundant while on family leave that a suitable alternative position has been identified, and of the consequences should they refuse to accept it.
Letter to inform employee voluntary redundancy request declined
Letter to inform employee voluntary redundancy request declined
This letter informs an employee of the decision to decline their request for voluntary redundancy.
Letter to reject Notification of Intention to Claim
Letter to reject Notification of Intention to Claim
Use this letter template to acknowledge the notice of intention to claim redundancy payment and choose the appropriate explanation for why the employee is not entitled to claim redundancy payment.
Letter to inform employee they are no longer at risk of redundancy
Letter to inform employee they are no longer at risk of redundancy
This letter informs employees who had previously been told that they were at risk of being made redundant that their position is now safe.
Letter informing employees that the deadline for voluntary redundancy applications has now passed
Letter informing employees that the deadline for voluntary redundancy applications has now passed
This letter informs employees that the deadline for voluntary redundancy applications has passed, and that any employees who have applied will hear soon whether their application has been accepted.
Invite to elect employee representatives for redundancy collective consultation
Invite to elect employee representatives for redundancy collective consultation
This letter this outlines the need to elect representatives during collective consultation, and explains how that works, as well as asking for nominations of employee representatives to consult with the employer over ways to avoid or minimise the need for redundancies, setting a date for the election of representatives.
Letter to invite an employee to a final consultation meeting
Letter to invite an employee to a final consultation meeting
This letter confirms the counter proposals raised by an employee at risk of redundancy at a consultation meeting, and invites them to a consultation meeting to give the organisation's response. This letter cautions the employee their employment could be terminated if no alternative is found.
Letter inviting an employee to a meeting to discuss their application for voluntary redundancy
Letter inviting an employee to a meeting to discuss their application for voluntary redundancy
This letter invites an employee to a meeting to discuss their application for voluntary redundancy and confirms that they have a right to be accompanied to the meeting by a work colleague or trade union official.
Letter to put an employee at risk of redundancy and invite to individual consultation meeting
Letter to put an employee at risk of redundancy and invite to individual consultation meeting
This letter informs an employee that their position is at risk of redundancy, and invites them to an individual consultation meeting to discuss the situation.
Letter to confirm formal notice of redundancy and offer of alternative employment
Letter to confirm formal notice of redundancy and offer of alternative employment
This letter informs an employee selected for redundancy that there is a suitable alternative role for them, giving details of it, and the consequences of their accepting or refusing this offer.
Letter reminding an employee selected for redundancy about an offer of alternative employment
Letter reminding an employee selected for redundancy about an offer of alternative employment
This letter reminds an employee selected for redundancy about an offer of alternative employment to which they have not responded, giving a final deadline for their answer.
Letter to provide counter notice to Notification of Intention to Claim (LOST)
Letter to provide counter notice to Notification of Intention to Claim (LOST)
Use this letter to acknowledge the employee's notice of intention to claim redundancy payment and explain that the company will likely contest this claim as there is reasonable expectation of normal work continuing.
Letter to employee to confirm success of trial period
Letter to employee to confirm success of trial period
This letter informs an employee previously selected for redundancy that their trial period in alternative employment has been successful and they are no longer at risk of redundancy.
Letter to a redundant employee inviting them to a meeting to discuss the offer of an alternative employment position
Letter to a redundant employee inviting them to a meeting to discuss the offer of an alternative employment position
This letter invites an employee selected for redundancy to a meeting to discuss an alternative position that the company has identified for them.
Letter to confirm employee has accepted an alternative position due to their original role being redundant
Letter to confirm employee has accepted an alternative position due to their original role being redundant
This letter confirms the trial period and start date of an alternative position accepted by an employee who was previously selected for redundancy.
Letter to a redundant employee setting out the notice period as part of the post-consultation process
Letter to a redundant employee setting out the notice period as part of the post-consultation process
This letter details the notice entitlement or pay in lieu of notice of employees who have been made redundant, where no suitable alternative employment was found.
Letter to a redundant employee setting out their entitlement to redundancy pay as part of the post-consultation process
Letter to a redundant employee setting out their entitlement to redundancy pay as part of the post-consultation process
This letter details the redundancy pay and notice entitlements of employees who have been made redundant, where no suitable alternative employment was found.
Letter to an employee made redundant while on family leave confirming that no suitable alternative employment is available
Letter to an employee made redundant while on family leave confirming that no suitable alternative employment is available
This letter informs an employee made redundant while on family leave that the company has been unable to identify a suitable alternative position for them and confirms the date of the termination of their employment.
Letter to an employee made redundant whilst on family leave who has turned down a suitable alternative vacancy
Letter to an employee made redundant whilst on family leave who has turned down a suitable alternative vacancy
This letter should be sent to an employee who was made redundant during family leave to inform them what will happen if they turn down an offer of suitable alternative employment within the organisation.
Letter to an employee notifying them of redundancy because no suitable alternative position has been found
Letter to an employee notifying them of redundancy because no suitable alternative position has been found
This letter confirms that an employee is being made redundant as no alternative employment has been found, and sets out their entitlement to notice or pay in lieu of notice, and redundancy pay.
Letter to an employee selected for redundancy who has failed to respond to an offer of alternative employment
Letter to an employee selected for redundancy who has failed to respond to an offer of alternative employment
This letter informs an employee previously selected for redundancy that their employment is terminated, as they have failed to respond to an offer (and subsequent reminder) of alternative employment by the final deadline.
Letter to an employee taking voluntary redundancy confirming their dismissal
Letter to an employee taking voluntary redundancy confirming their dismissal
This letter confirms the dismissal of an employee who has applied for voluntary redundancy, the terms of the redundancy agreement, final day of employment and redundancy pay.
Letter to an employee who is made redundant while on family leave offering suitable alternative employment
Letter to an employee who is made redundant while on family leave offering suitable alternative employment
This letter informs an employee made redundant while on family leave that the Company has been able to identify a suitable alternative position for them. The letter explains that the employee is entitled to a four week statutory trial period in this role and that if they choose to accept this suitable alternative employment, the new role will commence at the end of the above notice period.
Letter to employee to rescind redundancy during notice period
Letter to employee to rescind redundancy during notice period
This letter informs an employee notified of redundancy that, due to a change in circumstances, the notification is being withdrawn and they are invited to continue in their existing role.
Letter to appropriate representatives notifying them that no compulsory redundancies are necessary as a result of voluntary redundancies
Letter to appropriate representatives notifying them that no compulsory redundancies are necessary as a result of voluntary redundancies
This letter informs the appropriate representatives that compulsory redundancies are no longer necessary, and there have been sufficient applications accepted for voluntary redundancy.
Letter to at risk employees notifying them that no compulsory redundancies are necessary as a result of voluntary redundancies
Letter to at risk employees notifying them that no compulsory redundancies are necessary as a result of voluntary redundancies
Letter to confirm to employee that they have been elected as a representative for redundancy consultation and outline their role
Letter to confirm to employee that they have been elected as a representative for redundancy consultation and outline their role
This letter can be used to confirm to an employee that they have been elected as a representative for redundancy consultation. This letter also outlines their role.
Letter to invite employees to apply for voluntary redundancy
Letter to invite employees to apply for voluntary redundancy
Letter to inform employee voluntary redundancy request accepted
Letter to inform employee voluntary redundancy request accepted
Letter to wider workforce informing them of potential redundancies
Letter to wider workforce informing them of potential redundancies
Letter to the wider workforce providing notification that no compulsory redundancies will be necessary as a result of voluntary redundancies
Letter to the wider workforce providing notification that no compulsory redundancies will be necessary as a result of voluntary redundancies
Letter to union or employee representatives permitting access to consult with employees as part of the collective consultation process
Letter to union or employee representatives permitting access to consult with employees as part of the collective consultation process
This letter informs union and employee representatives in a consultation on proposed redundancies that they will have access to affected employees and necessary time off and facilities to fulfil their role.
Notification of redundancy proposals to the elected employee representatives
Notification of redundancy proposals to the elected employee representatives
This letter can be used to notify already established employee representatives that you are proposing to make 20+ employees redundant at one establishment within a 90-day period.
If you are proposing to make 20-99 posts redundant then a minimum 30-day consultation will apply. If you are proposing to make 100+ posts redundant then a minimum 45-day consultation will apply.
You should review the terms of your agreement with the employee representatives to make sure you meet all necessary obligations.
Further information on the collective consultation process can be found here.
Redundancy dismissal letter
Redundancy dismissal letter
Enhanced redundancy pay policy
Enhanced redundancy pay policy
Policy on offering suitable alternative employment for redundant employees where possible
Policy on offering suitable alternative employment for redundant employees where possible
Policy on possible alternatives to redundancy
Policy on possible alternatives to redundancy
Policy on the right to appeal where an employee considers the selection criteria for redundancy have been unfairly applied
Policy on the right to appeal where an employee considers the selection criteria for redundancy have been unfairly applied
This policy covers the right of employees to appeal against their selection for redundancy, if they consider the selection criteria have been applied unfairly.
Policy on the selection criteria for redundancy
Policy on the selection criteria for redundancy
This policy covers the process of selection for redundancy, including selection criteria and relative scoring of employees, consultation and ultimate right to appeal.
Policy on time off work to search for new employment or training for redundant employees
Policy on time off work to search for new employment or training for redundant employees
This policy describes how employees who have been notified of redundancy may apply for time off work, which may be paid, to search for new employment or training.
Policy on voluntary redundancy
Policy on voluntary redundancy
This policy explains the circumstances under which employees may apply for voluntary redundancy, how such applications should be made and how they will be considered.
Redundancy policy
Redundancy policy
This policy lays out how the organisation will manage impending employee redundancies. The policy covers alternatives to redundancy, voluntary redundancy, consultation and information, selection, alternative work, time off to look for work or undergo training, support, statutory redundancy payments, and notice and termination of employment.
Letter inviting an employee to a redundancy appeal meeting
Letter inviting an employee to a redundancy appeal meeting
This letter can be distributed to staff who wish to appeal against a decision to make them redundant, at the end of a redundancy procedure. It should be amended to fit the specific circumstances.
Letter to confirm redundancy dismissal upheld due to unsuccessful appeal
Letter to confirm redundancy dismissal upheld due to unsuccessful appeal
This letter can be used to confirm that a redundancy dismissal will be upheld due to an unsuccessful appeal.
Sample employee chart
Sample employee chart
This chart can be used to identify those affected by a redundancy exercise, including key information that can be used when calculating potential redundancy costs.
Letter to notify trade union of potential redundancies
Letter to notify trade union of potential redundancies
This letter can be used to notify a recognised trade union that you are proposing to make 20+ employees redundant at one establishment within a 90-day period.
If you are proposing to make 20-99 posts redundant then a minimum 30-day consultation will apply. If you are proposing to make 100+ posts redundant then a minimum 45-day consultation will apply.
You should review the terms of your collective agreement with the union to make sure you meet all necessary obligations.
Further information on the collective consultation process can be found here.
First redundancy consultation meeting (sample minutes) (no pool)
First redundancy consultation meeting (sample minutes) (no pool)
This template can be used to create minutes for a first consultation meeting, where pooling is not required.
Second redundancy consultation meeting (sample minutes) – pooling
Second redundancy consultation meeting (sample minutes) – pooling
This template can be used to create minutes for a second consultation meeting where pooling is involved.
Third redundancy consultation meeting (sample minutes) – pooling
Third redundancy consultation meeting (sample minutes) – pooling
This template can be used to create minutes for a final consultation meeting where pooling is involved.
Letter to put employee at risk of redundancy - pooling, selection, less than 20
Letter to put employee at risk of redundancy - pooling, selection, less than 20
This letter can be used to put an employee at risk of redundancy where the employees are to be 'pooled', and less than 20 employees are involved.
Letter to invite employee to interview as part of selection process during redundancy consultation
Letter to invite employee to interview as part of selection process during redundancy consultation
This letter can be used to invite an employee to interview as part of selection process during redundancy consultation.
Letter to invite employee to consultation meeting to discuss scores
Letter to invite employee to consultation meeting to discuss scores
This letter can be used to invite an at risk employee into a meeting to discuss their scores following a redundancy selection exercise.
Letter to confirm formal notice of redundancy dismissal where selection criteria have been used (lowest scorer)
Letter to confirm formal notice of redundancy dismissal where selection criteria have been used (lowest scorer)
This letter can be used to confirm formal notice of redundancy dismissal where selection criteria have been used (lowest scorer).