Downloadable and customisable documents relating to the legal duty to make reasonable adjustments. For more information see the employment law pages on disability discrimination.
Form to request reasonable adjustments
This standard form can be made available to employees to proactively request reasonable adjustments to be introduced to address any disadvantages they face at work, compared to non-disabled employees. The form requires details of the requested adjustment, how this will address the disadvantage faced and asks for any medical advice received to be included.
Reasonable adjustment action plan
Use this form to identify the barriers an employee faces at work due to their health condition or impairment, and to outline the agreed reasonable adjustments that are in place. This form can remain on the employee's personnel file, confirming to their line manager what has been agreed. The action plan should be reviewed periodically to ensure the agreed adjustments remain fit for purpose.
Letter inviting an employee to attend a meeting to review trial period for reasonable adjustments
This invite letter can be used where a review meeting will take place once a trial period for reasonable adjustments has concluded. The letter confirms that the outcome of the review may result in the adjustments being confirmed, amended or alternative adjustments being considered.
Letter inviting an employee to attend a meeting to review reasonable adjustments
To meet the continuing duty to make reasonable adjustments, this template letter can be used to invite an employee to a meeting to review the effectiveness of previously agreed reasonable adjustments. The letter confirms that the outcome of the meeting can result in adjustments continuing, being amended or alternatives discussed.
Letter inviting an employee to attend a meeting to discuss reasonable adjustments
Once a manager is aware that an employee is disabled, this letter can be used to invite an employee to a meeting to discuss adjustments. The letter outlines the extent of the adjustment duty and advises the employee that they may be accompanied at the meeting.
Letter inviting an employee to attend a meeting to discuss request for reasonable adjustments
When an employee makes a request for reasonable adjustments, this letter can be used to invite them to a meeting to discuss their request. The letter clarifies that their requested adjustment will be discussed but other adjustments will also be considered as these may be more suitable to introduce.
Letter confirming outcome of meeting to review reasonable adjustments
Following a review meeting, this template letter can be used to confirm the outcome. There are a number of editable options available including confirming current adjustments will remain in place, making amendments to some or all adjustments, and introducing new adjustments.
Letter confirming outcome of meeting to discuss reasonable adjustments
Following a meeting to review workplace adjustments, this template letter can be used to confirm the outcome. The letter includes editable outcomes including confirming that all or some adjustments discussed will be introduced, that adjustments were not reasonable to introduce and the reasons why, and whether a trial period will be used.
Reasonable adjustments policy
This policy can be used to outline your organisation's commitment towards the duty to make reasonable adjustments, including the internal consideration process that will be undertaken, how adjustments will be reviewed and the use of trial periods for adjustments.
Reasonable adjustment consideration form
This form can be used to aid a manager's consideration of reasonable adjustments to ensure there is a clear record of this process. The form requires details of the evaluation undertaken, including any medical advice and whether the adjustment reduces or removes the disadvantage faced by the employee.