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Just to let you know... If you are an existing user before 18th September, you may notice the model documents have changed. This is to coincide with our website relaunch: we wanted to refresh the content too. Don't worry, these are not legally required changes so you can continue to use the previous version you have saved or downloaded. (We have kept the previous date as well to make it easy to reference.)

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Model documents and policies

Downloadable and customisable documents relating to pensions. Additional templates and information can be found on the Pensions Regulator website. 

For more information see the employment law pages.

Template

Pension contribution design issues
Pension contribution design issues
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This template can be used to note pension contribution design issues, for example, the waiting period before employer contributions start.
Stakeholder pension announcement
Stakeholder pension announcement
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Previously modified
The purpose of this document is for the organisation to announce that it has established a stakeholder pension. It sets out instructions for applying - using direct debit or salary deduction methods for payment.
Announcement insert - scaled employer contribution
Announcement insert - scaled employer contribution
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Previously modified
This document sets out the conditions for employer contributions towards employee pensions. The wording represents a GPP or Stakeholder Pensions Announcement in which employer contributions are being offered.
OPRA contribution schedule and records of payments due
OPRA contribution schedule and records of payments due
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Previously modified
This document sets out the Occupational Pensions Regulatory Authority contribution schedule and records of payments due and details of the policy number and the employee’s details.

Contract clauses

Contract clause for auto-enrolment in either company pensions scheme or NEST
Contract clause for auto-enrolment in either company pensions scheme or NEST
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Previously modified
This contract clause should be used to inform employees that they will be automatically enrolled in either a company pension scheme or National Employment Savings Trust (NEST) in accordance with the company’s obligations under the Pensions Act 2008. The clause also has the option to outline whether a contracting out certificate is or is not in force.

Form

Pension scheme application form
Pension scheme application form
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Previously modified

This form should be used by employees to agree to a salary exchange arrangement.

Salary deduction authorisation and employee procedure statement
Salary deduction authorisation and employee procedure statement
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This statement is the employee's acknowledgement of the stakeholder pension announcement and confirmation that the employee would like their contribution deducted from their salary.

Stakeholder pension application and administrative procedures
Stakeholder pension application and administrative procedures
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Use this document to set out the administrative procedures for the stakeholder pension application.

 

Letter

Letter for a non-eligible jobholder
Letter for a non-eligible jobholder
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Use this letter to write to a non-eligible jobholder about workplace pensions. Jobholders working in the UK, earning above £10,000 and are either younger than 22 or older than state pension age are 'non-eligible' for automatic enrolment. This letter states that whilst they have the right to join the workplace pension scheme if they want to they will not be automatically enrolled onto the scheme.This template was provided by The Pensions Regulator.

Letter for an eligible jobholder
Letter for an eligible jobholder
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Use this letter to write to eligible jobholders about the workplace pension scheme. Jobholders working in the UK, earning above £10,000 and are aged between 22 and the state pension age are 'eligible' for automatic enrollment. This letter states that they will be automatically enrolled onto the workplace pension scheme unless they choose to opt out.This template was provided by The Pensions Regulator.

Letter for an entitled worker
Letter for an entitled worker
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Use this letter to write to an ‘entitled worker’ about workplace pensions. ‘Entitled workers’ are working in the UK and earn less than £5,772 a year. This letter states that whilst they have the right to join the workplace pension scheme, they will not be automatically enrolled onto the scheme.This template was provided by The Pensions Regulator.

Letter for employees who are being automatically enrolled
Letter for employees who are being automatically enrolled
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The purpose of this letter is to inform employees about the pension plan you have chosen and how automatic enrolment applies to them. When using this template you must include the ‘insert to accompany letter template for those automatically enrolled’ information included in the template. This template was provided by The Pensions Regulator.

Letter for employees who are not being automatically enrolled
Letter for employees who are not being automatically enrolled
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The purpose of this letter is to inform employees who are not eligible for automatic enrolment that they have not been automatically enrolled but that they can still join the workplace pension scheme if they choose to do so. The letter gives guidance on how to do this. This template was provided by The Pensions Regulator.

Letter for workers already in a qualifying pension
Letter for workers already in a qualifying pension
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Use this letter to write to workers already in a qualifying pension about automatic enrolment and the effect it will have on them. This template was provided by The Pensions Regulator.

Letter to employees who are pension scheme members confirming changes to the scheme
Letter to employees who are pension scheme members confirming changes to the scheme
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Previously modified

This letter should be sent to employees who are currently members of a company pension scheme to inform them of changes being made to the pension scheme to ensure that it meets the standards required for auto-enrolment of employees into workplace pension schemes under the Pensions Act 2008. The letter details the changes being made and outlines when the changes will take effect.

Postponement letter for all employees
Postponement letter for all employees
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The purpose of this letter is to inform employees who meet the criteria for automatic enrolment that they will be enrolled into the workplace pension scheme on the date specified in the letter. This template was provided by The Pensions Regulator.

Stakeholder pension consultation letter
Stakeholder pension consultation letter
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The purpose of this letter is to announce to employees the introduction of a stakeholder pension. It invites employees to submit their views on the proposals.