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Model documents and policies

Downloadable and customisable documents relating to pay.

Contract clauses

Bonus payments contract clause

Bonus payments contract clause

Bonus payments contract clause
Last Modified
This is a standard contract clause outlining the criteria for participating in the company's discretionary bonus scheme, and explaining the circumstances when a company can withhold payment of the bonus.
Previously modified

Contract clause on bonuses and expenses for managers

Contract clause on bonuses and expenses for managers

Contract clause on bonuses and expenses for managers
Last Modified
This contract clause is to be used when dealing with bonuses and expenses for managers, and covers the payment of bonuses and expenses as well as the arrangements for costs relating to Company cars, credit cards, mobile phones and laptop computers.
Previously modified

London weighting contract clause

London weighting contract clause

London weighting contract clause
Last Modified
This contract clause should be used to outline that an employee’s salary is inclusive of an additional allowance to take account of the fact that the employee’s place of work is located in London and confirms the amount of this London weighting payment.
Previously modified

Production based bonuses contract clause

Production based bonuses contract clause

Production based bonuses contract clause
Last Modified
This is a standard contract clause outlining the criteria for participating in the company's discretionary production-based bonus scheme, and explaining the circumstances when a company can withhold payment of the bonus.
Previously modified

Letter

Letter to seek the agreement of a former employee to a deduction from their final pay

Letter to seek the agreement of a former employee to a deduction from their final pay

Letter to seek the agreement of a former employee to a deduction from their final pay
Last Modified
Use this letter template to explain to an employee that you have overpaid their wages and that you plan to recover the money. Propose a course for repayment and use the enclosed form to gain their consent
Previously modified

Letter to seek the agreement of an employee to a deduction from wages

Letter to seek the agreement of an employee to a deduction from wages

Letter to seek the agreement of an employee to a deduction from wages
Last Modified

Use this letter template to explain to a former employee that you have overpaid their wages and that you plan to recover the money. Propose a course for repayment and use the enclosed form to gain their consent.

Previously modified

Recovery of training costs letter

Recovery of training costs letter

Recovery of training costs letter
Last Modified

A model letter to an employee regarding recovery of training costs, referring to the employee's previous agreement to make repayments in the event of resignation within an agreed and defined period. The letter confirms the amount that will be deducted from the final salary and in the event that the final salary does not cover the amount owed, proposes an installment plan for repayment.

Previously modified

Letter confirming a pay freeze

Letter confirming a pay freeze

Letter confirming a pay freeze
Last Modified
This letter advises employees of the decision to implement a pay freeze, expressing regret and explaining what process will be implemented for employees whose roles may be subject to change within the relevant timeframe. It also details the anticipated length of the freeze and likely time of review.
Previously modified

Salary sacrifice letter

Salary sacrifice letter

Salary sacrifice letter
Last Modified
This model letter acknowledges an employee's application to join a salary sacrifice scheme, as applicable to pensions, childcare vouchers, cycle to work schemes, or other benefits. It confirms the reduction in salary and the corresponding benefit that will be delivered, along with any implications for membership of bonus or other schemes, and requests a returned, signed copy for confirmation.
Previously modified
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Letter to advise a former employee of an overpayment of wages

Letter to advise a former employee of an overpayment of wages

Letter to advise a former employee of an overpayment of wages
Last Modified
Use this letter template to notify a former employee that you overpaid their wages by a certain amount or over a period of time. Explain why this happened and how you plan to recover the overpayment now that they are no longer employed by the company.
Previously modified

Policy

Reward policy

Reward policy

Reward policy
Last Modified
The policy covers job evaluation, pay range, market supplement, pay reviews, bonus schemes, London Weighting, annual leave, sickness benefit, pension, over-payment of wages and equal pay statement.
Previously modified
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Analytical job evaluation policy

Analytical job evaluation policy

Analytical job evaluation policy
Last Modified
The policy covers principles of the analytical job evaluation process, the process used and how this relates to the pay structure, re-evaluation, communication and the appeals process. The job evaluation scheme factors will vary depending on the provider of the job evaluation. The methodology included within this policy reflects the Job Evaluation tool provided to subscribers, available under the 'Extra tool' menu. This job evaluation tool supports the analysis of different skills and responsibilities using a step-by-step approach, allowing you to compare jobs at the right level against the external market.
Previously modified

Bonuses policy

Bonuses policy

Bonuses policy
Last Modified

This policy explains the purpose of a Company Bonus Scheme, and the entitlement to and procedure for receiving a bonus scheme payment, which is at the discretion of the Company.

Previously modified
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Equal pay policy

Equal pay policy

Equal pay policy
Last Modified

This equal pay policy covers the legal framework, operating and complaints procedures, and monitoring.

Previously modified
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Relocation assistance policy

Relocation assistance policy

Relocation assistance policy
Last Modified
This policy covers eligibility, assistance with finding a new home, financial assistance for buying/selling current home, authorisation of payments, schedule of payments, rented accommodation, resettlement allowance, taxation, repayment of allowance and temporary travel allowance.
Previously modified

Template

Template payslip

Template payslip

Template payslip
Last Modified
This template payslip should be used to outline payments made to employees and any deductions made. The payslip also provides space for hours to be stated where these vary pay (as required from 6 April 2019).
Previously modified
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