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Just to let you know... If you are an existing user before 18th September, you may notice the model documents have changed. This is to coincide with our website relaunch: we wanted to refresh the content too. Don't worry, these are not legally required changes so you can continue to use the previous version you have saved or downloaded. (We have kept the previous date as well to make it easy to reference.)

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Model documents and policies

Downloadable and customisable documents relating to pay.

Contract clauses

Bonus payments contract clause

Bonus payments contract clause

Bonus payments contract clause
Last Modified
Previously modified
This is a standard contract clause outlining the criteria for participating in the company's discretionary bonus scheme, and explaining the circumstances when a company can withhold payment of the bonus.

London weighting contract clause

London weighting contract clause

London weighting contract clause
Last Modified
Previously modified
This contract clause should be used to outline that an employee’s salary is inclusive of an additional allowance to take account of the fact that the employee’s place of work is located in London and confirms the amount of this London weighting payment.

Letter

Letter to seek the agreement of a former employee to a deduction from their final pay

Letter to seek the agreement of a former employee to a deduction from their final pay

Letter to seek the agreement of a former employee to a deduction from their final pay
Last Modified
Previously modified
Use this letter template to explain to an employee that you have overpaid their wages and that you plan to recover the money. Propose a course for repayment and use the enclosed form to gain their consent

Recovery of training costs letter

Recovery of training costs letter

Recovery of training costs letter
Last Modified
Previously modified

A model letter to an employee regarding recovery of training costs, referring to the employee's previous agreement to make repayments in the event of resignation within an agreed and defined period. The letter confirms the amount that will be deducted from the final salary and in the event that the final salary does not cover the amount owed, proposes an installment plan for repayment.

Letter confirming a pay freeze

Letter confirming a pay freeze

Letter confirming a pay freeze
Last Modified
Previously modified
This letter advises employees of the decision to implement a pay freeze, expressing regret and explaining what process will be implemented for employees whose roles may be subject to change within the relevant timeframe. It also details the anticipated length of the freeze and likely time of review.

Salary sacrifice letter

Salary sacrifice letter

Salary sacrifice letter
Last Modified
Previously modified
This model letter acknowledges an employee's application to join a salary sacrifice scheme, as applicable to pensions, childcare vouchers, cycle to work schemes, or other benefits. It confirms the reduction in salary and the corresponding benefit that will be delivered, along with any implications for membership of bonus or other schemes, and requests a returned, signed copy for confirmation.
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Letter to advise a former employee of an overpayment of wages

Letter to advise a former employee of an overpayment of wages

Letter to advise a former employee of an overpayment of wages
Last Modified
Previously modified
Use this letter template to notify a former employee that you overpaid their wages by a certain amount or over a period of time. Explain why this happened and how you plan to recover the overpayment now that they are no longer employed by the company.

Policy

Reward policy

Reward policy

Reward policy
Last Modified
Previously modified
The policy covers job evaluation, pay range, market supplement, pay reviews, bonus schemes, London Weighting, annual leave, sickness benefit, pension, over-payment of wages and equal pay statement.
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Analytical job evaluation policy

Analytical job evaluation policy

Analytical job evaluation policy
Last Modified
Previously modified
The policy covers principles of the analytical job evaluation process, the process used and how this relates to the pay structure, re-evaluation, communication and the appeals process. The job evaluation scheme factors will vary depending on the provider of the job evaluation. The methodology included within this policy reflects the Job Evaluation tool provided to subscribers, available under the 'Extra tool' menu. This job evaluation tool supports the analysis of different skills and responsibilities using a step-by-step approach, allowing you to compare jobs at the right level against the external market.

Bonuses policy

Bonuses policy

Bonuses policy
Last Modified
Previously modified

This policy explains the purpose of a Company Bonus Scheme, and the entitlement to and procedure for receiving a bonus scheme payment, which is at the discretion of the Company.

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Equal pay policy

Equal pay policy

Equal pay policy
Last Modified
Previously modified

This equal pay policy covers the legal framework, operating and complaints procedures, and monitoring.

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Relocation assistance policy

Relocation assistance policy

Relocation assistance policy
Last Modified
Previously modified
This policy covers eligibility, assistance with finding a new home, financial assistance for buying/selling current home, authorisation of payments, schedule of payments, rented accommodation, resettlement allowance, taxation, repayment of allowance and temporary travel allowance.

Template

Template payslip

Template payslip

Template payslip
Last Modified
Previously modified
This template payslip should be used to outline payments made to employees and any deductions made.
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Form