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Model documents and policies

Downloadable and customisable documents relating to managing medical capability.

Letter

Letter to confirm change to location for medical capability hearing

Letter to confirm change to location for medical capability hearing

Last Modified

Following a request from an employee to amend the location, use this letter to confirm the new location of the medical capability hearing. The letter provides options to confirm whether the date or time of the meeting will be amended as a result of the location change.

Letter to confirm change to location for medical capability hearing

Letter confirming dismissal following non-attendance at medical capability hearing

Letter confirming dismissal following non-attendance at medical capability hearing

Last Modified

This letter can be used when an employee fails to attend a medical capability hearing. The template allows full details of the information that has been considered to be included within the letter and confirms that a decision to terminate employment has been taken.

Letter confirming dismissal following non-attendance at medical capability hearing

Letter confirming outcome of medical capability hearing where original decision is overturned

Letter confirming outcome of medical capability hearing where original decision is overturned

Last Modified

Following an appeal being received, this letter is used to confirm that the original decision to dismiss has been overturned. Options are provided to confirm the outcome of the appeal, and the letter reminds the employee that this is the final stage in the process.  

Letter confirming outcome of medical capability hearing where original decision is overturned

Letter confirming outcome of medical capability hearing where original decision is upheld

Letter confirming outcome of medical capability hearing where original decision is upheld

Last Modified

Following an appeal being received, this letter is used to confirm that the original decision to dismiss has been upheld. The letter provides an outline to include all the information that has been considered and confirms that this is the final stage in the process.  

Letter confirming outcome of medical capability hearing where original decision is upheld

Letter confirming phased return to work following medical capability hearing

Letter confirming phased return to work following medical capability hearing

Last Modified

After a medical capability hearing has been held and all available information considered, use this letter to confirm a phased return to work. The letter outlines the return date, the phased pattern of work and confirms when this will be reviewed.

Letter confirming phased return to work following medical capability hearing

Letter confirming reasonable adjustments following medical capability hearing

Letter confirming reasonable adjustments following medical capability hearing

Last Modified

After a medical capability hearing has been held and all available information considered, use this letter to confirm reasonable adjustments will be made to facilitate a return to work. The letter outlines the return date, the reasonable adjustments which will be introduced, and when these will be reviewed.

Letter confirming reasonable adjustments following medical capability hearing

Letter confirming suitable alternative role following medical capability hearing

Letter confirming suitable alternative role following medical capability hearing

Last Modified

After a medical capability hearing has been held and all available information considered, use this letter to confirm a suitable alternative role is available to facilitate a return to work. The letter outlines the return date, whether this is a temporary or permanent role, and who to ask for on the first day back.

Letter confirming suitable alternative role following medical capability hearing

Letter inviting employee to a formal medical capability appeal hearing

Letter inviting employee to a formal medical capability appeal hearing

Last Modified

Use this letter to invite an employee to a scheduled appeal hearing following receipt of their appeal letter. The template has options depending on whether the employee has confirmed their grounds for appeal or not, and reminds the employee that the appeal hearing is the last stage of this process.

Letter inviting employee to a formal medical capability appeal hearing

Letter inviting employee to a formal medical capability meeting after medical report is received

Letter inviting employee to a formal medical capability meeting after medical report is received

Last Modified

To be used during a period of absence from work where a medical report has been received from the employee's GP or other medical expert, this letter invites the employee to a formal medical capability meeting. The letter encourages the employee to attend the meeting and outlines the potential consequence of this meeting could be a termination of employment on the grounds of ill health or capability.

Letter inviting employee to a formal medical capability meeting after medical report is received

Letter inviting employee to a formal medical capability meeting where no medical report is received

Letter inviting employee to a formal medical capability meeting where no medical report is received

Last Modified

To be used during a period of absence from work where a medical report has been requested but the employee has not provided consent, this letter invites the employee to a formal medical capability meeting. The letter encourages the employee to attend the meeting and outlines the potential consequence of this meeting could be a termination of employment on the grounds of ill health or capability.

Letter inviting employee to a formal medical capability meeting where no medical report is received