This letter confirms the full consideration of all information and alternative options has taken place at the medical capability hearing before a decision is taken to dismiss an employee.

This letter can be used when an employee fails to attend a medical capability hearing. The template allows full details of the information that has been considered to be included within the letter and confirms that a decision to terminate employment has been taken.

Following an appeal being received, this letter is used to confirm that the original decision to dismiss has been overturned. Options are provided to confirm the outcome of the appeal, and the letter reminds the employee that this is the final stage in the process.  

Following an appeal being received, this letter is used to confirm that the original decision to dismiss has been upheld. The letter provides an outline to include all the information that has been considered and confirms that this is the final stage in the process.  

After a medical capability hearing has been held and all available information considered, use this letter to confirm a phased return to work. The letter outlines the return date, the phased pattern of work and confirms when this will be reviewed.

After a medical capability hearing has been held and all available information considered, use this letter to confirm reasonable adjustments will be made to facilitate a return to work. The letter outlines the return date, the reasonable adjustments which will be introduced, and when these will be reviewed.

Use this letter to invite an employee to a scheduled appeal hearing following receipt of their appeal letter. The template has options depending on whether the employee has confirmed their grounds for appeal or not, and reminds the employee that the appeal hearing is the last stage of this process.

To be used during a period of absence from work where a medical report has been received from the employee's GP or other medical expert, this letter invites the employee to a formal medical capability meeting. The letter encourages the employee to attend the meeting and outlines the potential consequence of this meeting could be a termination of employment on the grounds of ill health or capability.

To be used during a period of absence from work where a medical report has been requested but the employee has not provided consent, this letter invites the employee to a formal medical capability meeting. The letter encourages the employee to attend the meeting and outlines the potential consequence of this meeting could be a termination of employment on the grounds of ill health or capability.

Use this template letter to reschedule a medical capability hearing where the employee has not attended or the meeting was unable to be conducted for other reasons. The letter confirms the details of the reshceduled meeting and encourages the employee to make reasonable efforts to attend.

Following a request from an employee to amend the location, use this letter to confirm the new location of the medical capability hearing. The letter provides options to confirm whether the date or time of the meeting will be amended as a result of the location change.