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Form

Form to record a grievance

Form to record a grievance

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Previously modified
This form can be used as a template to record grievances, including dates of hearings, representatives, summaries and outcomes.
Form to record a grievance

Letter

Letter inviting an employee to an investigatory meeting regarding a grievance raised by another employee

Letter inviting an employee to an investigatory meeting regarding a grievance raised by another employee

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This letter invites an employee to an investigatory meeting to assist in a grievance raised by another employee. It states that the sender would like to discuss the employee's recollection of the incident and any other relevant information.
Letter inviting an employee to an investigatory meeting regarding a grievance raised by another employee

Letter requesting an external witness to provide a witness statement regarding an internal grievance

Letter requesting an external witness to provide a witness statement regarding an internal grievance

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This letter requests a statement from an external witness for the purpose of an internal grievance. It requests that the witness contact the sender to arrange a meeting and keep the incident confidential.
Letter requesting an external witness to provide a witness statement regarding an internal grievance

Letter confirming that a grievance will be managed as a collective grievance

Letter confirming that a grievance will be managed as a collective grievance

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This letter template explains that as there were common issues raised, the grievance will be treated collectively and that there will be one nominated representative and one meeting to address the matters raised.
Letter confirming that a grievance will be managed as a collective grievance

Letter explaining that a new grievance will be dealt with as part of an existing complaint

Letter explaining that a new grievance will be dealt with as part of an existing complaint

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This letter confirms that a new complaint will be investigated and dealt with as part of an already existing grievance, and confirms the arrangements for the grievance meeting.
Letter explaining that a new grievance will be dealt with as part of an existing complaint

Letter stating no further action will be taken where a grievance of an employee repeats an earlier complaint

Letter stating no further action will be taken where a grievance of an employee repeats an earlier complaint

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This letter outlines to an employee that a grievance will not be progressed, due to the complaint or issue being fundamentally the same as an earlier grievance that was resolved.
Letter stating no further action will be taken where a grievance of an employee repeats an earlier complaint

Letter explaining the grievance issue is too trivial to be dealt with under the grievance procedure

Letter explaining the grievance issue is too trivial to be dealt with under the grievance procedure

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This letter explains that a grievance issue will not be dealt with under the formal grievance procedure as it is frivolous or trivial in nature, and states that such issues should be raised with a line manager.
Letter explaining the grievance issue is too trivial to be dealt with under the grievance procedure

Letter informing an employee of the outcome of a grievance meeting and the right of appeal

Letter informing an employee of the outcome of a grievance meeting and the right of appeal

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This letter informs the employee of the outcome of a grievance appeal, and if any further action will be taken. It states that the employee has a right to appeal this decision, and ask that they write to the sender stating this.
Letter informing an employee of the outcome of a grievance meeting and the right of appeal

Letter to an employee who has retracted their grievance asking about the reasons the employee did so

Letter to an employee who has retracted their grievance asking about the reasons the employee did so

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This letter asks an employee who has retracted their grievance their reasons for doing so, and requests that the matter is discussed informally before any further action is taken.
Letter to an employee who has retracted their grievance asking about the reasons the employee did so

Letter informing an employee that a grievance has been raised against them by a fellow employee

Letter informing an employee that a grievance has been raised against them by a fellow employee

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This template informs an employee that a grievance has been raised against them by a fellow employee. It states that the employee must attend an investigation and provide any details they have in relation to the alleged incident.
Letter informing an employee that a grievance has been raised against them by a fellow employee

Letter to an employee who has retracted their grievance confirming that the grievance process has ceased

Letter to an employee who has retracted their grievance confirming that the grievance process has ceased

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This template can either confirm that a grievance has been resolved informally due to a retraction, or that the retraction has been received by the company, but that the company will continue to investigate the incident due to areas of concern.
Letter to an employee who has retracted their grievance confirming that the grievance process has ceased

Policy