Model documents and policies
Downloadable and customisable documents relating to job applications. For more information see the employment law pages.
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Sign up now for free accessApplication form for external applicants (GDPR compliant)
Application form for external applicants (GDPR compliant)
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This job application form should be sent to external applicants and covers personal details, educational, technical and professional qualifications, personal development and a data protection statement including reference to the privacy notice setting out what data is used and why. Where consent is used to seek references, you may wish to send the 'Form to gain consent from candidate to seek references' to obtain consent.
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Application form for internal applicants (GDPR compliant)
Application form for internal applicants (GDPR compliant)
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This job application form outlines the process for internal applicants applying for internal jobs and allows the employee to add any information that is relevant to their job application. It contains reference to compliance with data protection legislation.
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Competency application form (GDPR compliant)
Competency application form (GDPR compliant)
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This competency application form should be included in the application pack for job candidates. Applicants should use the form to set out how they meet the requirements of the role. It contains reference to compliance with data protection legislation.
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Competency application form.docx55.46 KB
Equal opportunities recruitment monitoring control sheet
Equal opportunities recruitment monitoring control sheet
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This monitoring control sheet can be used to analyse equal opportunities data collected during recruitment to ensure that gender, age, disability, sexuality, religion and ethnicity targets are met.
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Equal opportunities recruitment monitoring form (GDPR compliant)
Equal opportunities recruitment monitoring form (GDPR compliant)
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This equal opportunities monitoring form includes sections on ethnicity, gender and disability and includes a request for the individual to give their consent, under data protection legislation, to process the information.
Form for a job applicant to consent to a medical examination
Form for a job applicant to consent to a medical examination
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This form should be used to gain consent for a job applicant to undergo a medical examination. The form outlines their rights in full as set out in the Access to Medical Reports Act 1988.
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Job applicant form to claim expenses for attending an interview
Job applicant form to claim expenses for attending an interview
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This form is for a job applicant to claim expenses for attending an interview, with details of the journey, mileage and expenses incurred.
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Job applicant form to grant the employer permission to verify qualifications
Job applicant form to grant the employer permission to verify qualifications
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This form is for a job applicant to indicate whether they give consent or not for their qualifications to be verified by the company where consent is to be used as the lawful basis under data protection laws.
Job application form example 1 (GDPR compliant)
Job application form example 1 (GDPR compliant)
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This example job application form includes sections on personal information, qualifications, current and previous employment, as well as space for the details of referees. It also contains an updated data protection statement, referring to the privacy notice. Where consent is used to seek references, you may wish to send the 'Form to gain consent from candidate to seek references' to obtain consent.
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Job application form example 2 (GDPR compliant)
Job application form example 2 (GDPR compliant)
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This example job application form includes sections for personal information, qualifications, current and previous employment, as well as a section for the applicant to outline their preferred working arrangement. It also contains an updated data protection statement, referring to the privacy notice. Where consent is used to seek references, you may wish to send the 'Form to gain consent from candidate to seek references' to obtain consent.
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Job application form example 3 (GDPR compliant)
Job application form example 3 (GDPR compliant)
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This example job application form includes sections for personal information, qualifications, current and previous employment, as well as a declaration of exemption from the Rehabilitation of Offenders Act 1974. It also contains an updated data protection statement, referring to the privacy notice. Where consent is used to seek references, you may wish to send the 'Form to gain consent from candidate to seek references' to obtain consent.
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Previous employment continuation sheet
Previous employment continuation sheet
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This form can be attached to an application form if an applicant needs to list more details of their previous employment.
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Letter acknowledging request for an application pack (GDPR compliant)
Letter acknowledging request for an application pack (GDPR compliant)
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This letter acknowledges a request for an application pack, thanks the applicant for their interest in the position, outlines what is included in the application pack, gives the closing date for applications and sets out the selection process. It also refers to the privacy notice, in line with data protection legislation.
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Letter in response to an agency worker’s request for information about access to collective facilities or relevant job vacancies
Letter in response to an agency worker’s request for information about access to collective facilities or relevant job vacancies
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Use this letter template to respond to an employee who has requested information about collective facilities that they are entitled to and how the company advertises job vacancies.
Letter in response to an agency worker’s request for information about basic employment and working conditions
Letter in response to an agency worker’s request for information about basic employment and working conditions
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Use this letter template to respond to a request for information about working conditions and facilities and to confirm details of basic pay, bonuses, pay increases and working time.
Form to gain consent from candidate to seek references
Form to gain consent from candidate to seek references
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This form is to be completed by job applicants to give their consent to the prospective employer to gain references, in line with data protection laws where you rely on consent in relation to references.
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Safer recruitment policy
Safer recruitment policy
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This policy can be issued to employees to explain the employer’s stance on safer recruitment, under the ‘keeping children safe in education’ statutory guidance for schools and colleges in England.
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Safer recruitment policy.docx76.59 KB