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Just to let you know... If you are an existing user before 18th September, you may notice the model documents have changed. This is to coincide with our website relaunch: we wanted to refresh the content too. Don't worry, these are not legally required changes so you can continue to use the previous version you have saved or downloaded. (We have kept the previous date as well to make it easy to reference.)

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Form

Candidate scoring sheet

Candidate scoring sheet

Candidate scoring sheet
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Share this scoring sheet with an interview panel to allow them to score candidates against the essential criteria for a role. The sheet can be used to assess candidates at both the shortlisting stage and after interview when deciding whether to make a job offer.

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Candidate scoring sheet.docx55.54 KB

Form for scheduling interviews

Form for scheduling interviews

Form for scheduling interviews
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Use this form to schedule interviews for a job vacancy. The form outlines the time for each interview and also records details such as equipment required and any other activities planned (eg tour of building).
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Form for scheduling interviews.docx55.85 KB

Policy

Psychometric assessment policy

Psychometric assessment policy

Psychometric assessment policy
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This policy covers when psychometric assessments should be used, the correct process for their administration, what to do if an individual refuses to take a psychometric assessment, how to store the assessment material, as well as the system for marking and giving feedback on performance. It also refers to safe data handling under GDPR.
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Pscyometric assessment policy.docx59.81 KB

Recruitment and selection policy

Recruitment and selection policy

Recruitment and selection policy
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This document outlines the organisation’s policy on recruitment and selection and covers the recruitment procedure, the process that should be followed and the appeals procedure.
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Recruitment and selection policy.docx57.37 KB

Questionnaire

Interview questions for management candidates

Interview questions for management candidates

Interview questions for management candidates
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These sample interview questions should be used to interview candidates for management positions. The questions cover competencies such as managing workload and resources, participative approach and communication. There is also a suggested marking system outlining when to award high and low scores for answers.
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Interview questions for management candidates.docx58.05 KB

Letter

Letter confirming the withdrawal of a conditional offer of employment

Letter confirming the withdrawal of a conditional offer of employment

Letter confirming the withdrawal of a conditional offer of employment
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This letter should be sent to a potential employee to outline that the conditional offer of employment made to them is being withdrawn as they have not met the conditions or provided satisfactory information requested by the company.
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Letter confirming the withdrawal of a conditional offer of employment.docx52.21 KB

Letter informing an applicant that they have not been shortlisted for an interview (GDPR compliant)

Letter informing an applicant that they have not been shortlisted for an interview (GDPR compliant)

Letter informing an applicant that they have not been shortlisted for an interview (GDPR compliant)
Last Modified

This letter informs an applicant that they have not been shortlisted for interview, and asks for their consent, in line with GDPR rules, to keep their details on file for a stated time period, in case another suitable vacancy arises. This letter is for use once GDPR has been implemented on 25 May 2018.

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Letter informing an applicant that they have not been shortlisted for interview (GDPR compliant).docx55.96 KB

Letter informing an applicant that they have not been shortlisted for an interview

Letter informing an applicant that they have not been shortlisted for an interview

Letter informing an applicant that they have not been shortlisted for an interview
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This letter informs an applicant that they have not been shortlisted for interview, and asks for permission to keep their details on file for a stated time period, in case another suitable vacancy arises.
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Letter informing an applicant that they have not been shortlisted for interview.docx55.72 KB

Letter informing an unsuccessful candidate that their application will be kept on file for future vacancies (GDPR compliant)

Letter informing an unsuccessful candidate that their application will be kept on file for future vacancies (GDPR compliant)

Letter informing an unsuccessful candidate that their application will be kept on file for future vacancies (GDPR compliant)
Last Modified

This letter informs an unsuccessful candidate that the company would like to retain their details in case another suitable vacancy arises, and asks for the candidate's consent for this.

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Letter informing unsuccessful candidate app kept on file for future vacancies (GDPR compliant).docx55.91 KB

Letter informing an unsuccessful candidate of an alternative vacancy that they may wish to apply for

Letter informing an unsuccessful candidate of an alternative vacancy that they may wish to apply for

ter informing an unsuccessful candidate of an alternative vacancy that they may wish to apply for
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This letter informs an applicant that they have not been successful in the original application they made, but gives details of an alternative vacancy that they may wish to apply for.
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Letter informing an unsuccessful candidate of an alternative vacancy that they may wish to apply for.docx53.66 KB

Letter informing an unsuccessful candidate that their application will be kept on file for future vacancies

Letter informing an unsuccessful candidate that their application will be kept on file for future vacancies

Letter informing an unsuccessful candidate that their application will be kept on file for future vacancies
Last Modified
Previously modified
This letter informs an unsuccessful candidate that the company would like to retain their details for a stated time period, in case another suitable vacancy arises.
Download
Letter informing unsuccessful candidate that their application will be kept on file for future vacancies.docx55.61 KB

Letter inviting an applicant to an interview

Letter inviting an applicant to an interview

Letter inviting an applicant to an interview
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This letter invites a job applicant to an interview and outlines what will happen during the interview process. The letter also asks the candidate to make the organisation aware of any specific adjustments that they require due to a disability. As this is special category data, the letter explains what the information will be used for and the lawful basis relied on under GDPR. The letter also refers to the job applicant privacy notice.
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Letter inviting an applicant to an interview.docx53.56 KB

Letter inviting candidate to assessment centre

Letter inviting candidate to assessment centre

Letter inviting candidate to assessment centre
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Previously modified
Send this letter to a candidate invited to an assessment centre to outline the date, time and location and to provide details of the activities that will take place. The letter also asks the candidate to make the organisation aware of any specific adjustments that they require due to a disability. As this is special category data, the letter explains what the information will be used for and the lawful basis relied on under GDPR. The letter also refers to the job applicant privacy notice.
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Letter inviting candidate to assessment centre.docx54.14 KB

Letter rejecting an applicant

Letter rejecting an applicant

Letter rejecting an applicant
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This letter rejects the job applicant, thanks them for their application and gives them details of how to obtain specific feedback on their application.
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Letter rejecting an applicant.docx52.45 KB