This policy covers the law, holiday entitlement, payment during holiday, holiday year, shutdown periods, carrying holiday forward, pay in lieu of holiday, booking holiday, cancelling holiday, sickness during holiday, holiday entitlement if an employee leaves during the holiday year, new starters, holidays during school holiday time and working on public holidays.

Where the internal holiday policy contains a mandatory shutdown period, this letter can be used to confirm that an employee will receive unpaid leave where they do not have sufficient annual leave remaining to cover this. The letter also confirms when this will reflected in their pay to avoid any uncertainty.

This policy can be used to confirm the specific rules which apply to holiday during the Christmas period. The policy outlines which period this applies to, whether the organisation is open or closed on public holidays and whether there is a mandatory shutdown or not, including how this affects holiday entitlement.

Where an employee has not used their holiday leave entitlement, this template letter can be used to provide notice to the employee that they are being provided with compulsory annual leave to ensure they are provided with the opportunity to take their statutory leave.

Use this template letter to remind your employees of their annual leave entitlement at the start of a new leave year. The letter encourages employees to book their annual leave and reminds them of the organisation's rules on carry over of leave.

This template letter can be used to proactively remind an employee of their remaining annual leave entitlement and encourage them to book this in, reminding them of the organisation's stance on carry over of leave.

This letter can be used to confirm the organisations intentions to employees regarding the changes to Bank Holidays in 2022 as a result of the Queen's Platinum Jubilee. 

This letter can be used for part-year employees affected by the changes to holiday as a result of the Harpur Trust v Brazel judgment. 

Note that on 12 January 2023 the government started consultation into possible changes to the current holiday calculation created by Harpur Trust v Brazel. More information on this is available here. 

This letter can be used to respond to a request from a trade union for information on how the organisation is dealing with the judgment in Harpur Trust v Brazel. 

Note that on 12 January 2023 the government started consultation into possible changes to the current holiday calculation created by Harpur Trust v Brazel. More information on this is available here. 

Monday 8 May 2023 will be a bank holiday to honour the Kings Coronation, which will take place on Saturday 6 May 2023. This letter can be used to notify employees how this extra bank holiday will be treated by the organisation. 

This letter can be used to confirm the Organisation's position when an employee asks for an upcoming period of leave to be cancelled.