Model documents and policies
Downloadable and customisable documents relating to foreign nationals. For more information see the employment law pages.
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Contract clause to prevent illegal working
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From 29 January 2019, organisations can carry out online right to work checks without requiring documentary evidence, where the individual's immigration status allows them to do so. This clause explains the documentary evidence or information required by employers of foreign nationals in order for them to work in the UK.
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Proof of entitlement to work in UK
Proof of entitlement to work in UK
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This document outlines the steps needed for manual, online and digital checks of right to work in the UK.
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Letter asking a candidate or employee for evidence of right to work in the UK (document check)
Letter asking a candidate or employee for evidence of right to work in the UK (document check)
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Use this letter to ask candidates or employees to provide evidence of their right to work in the UK. The letter includes a list of acceptable documentation showing an ongoing right to work and another list of acceptable documentation showing a right to work in the UK for up to 12 months, and includes the option to conduct a manual or digital check.
Letter confirming dismissal of an employee who has not provided documentary evidence or information to check right to work in the UK
Letter confirming dismissal of an employee who has not provided documentary evidence or information to check right to work in the UK
Last Modified
Previously modified
From 29 January 2019, organisations can carry out online right to work checks without requiring documentary evidence, where the individual's immigration status allows them to do so.
Having held a meeting to discuss an employee's legal entitlement to work in the UK and their failure to provide acceptable documentation to prove their continued right to work in the UK or required information to under an online check to confirm their right to work, use this letter to confirm their dismissal.
Letter confirming the start date of employment for a foreign national
Letter confirming the start date of employment for a foreign national
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Previously modified
This letter is to make an offer of work to a foreign national, outlining the position, salary and start date, and the proof they must provide of eligibility to work in the UK. From 29 January 2019, organisations can carry out online right to work checks without requiring documentary evidence, where the individual's immigration status allows them to do so.
Letter withdrawing an employment offer where a candidate has not confirmed right to work in the UK
Letter withdrawing an employment offer where a candidate has not confirmed right to work in the UK
Last Modified
Previously modified
From 29 January 2019, organisations can carry out online right to work checks without requiring documentary evidence, where the individual's immigration status allows them to do so.
Use this letter to confirm that the offer of employment will be withdrawn as a consequence of the candidate being unable to provide acceptable evidence of the right to work in the UK or not receiving an online right to work check confirming their right to work in the UK.
Policy on employing foreign nationals
Policy on employing foreign nationals
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This policy explains the rights of different foreign nationals to work in the UK and the legal obligations of an employer wishing to employ them.
Note - this policy was updated in January 2021 to reflect new immigration laws as a result of Brexit.
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Letter to EU workers outlining the EU Settlement Scheme (Archived)
Letter to EU workers outlining the EU Settlement Scheme (Archived)
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Previously modified
This letter can be provided to EU workers to inform them of the EU Settlement Scheme. It reminds them that whilst the company does not wish to lose anyone, it will need to assess their immigration status if they do not apply by 30 June 2021.
Note - this letter should only be distributed to EU workers who are living and working in the UK prior to 31 December 2020. Any who come into the UK after this date will need to do so via the new immigration system.
It is no longer to apply under the settlement scheme and therefore this letter is no longer applicable.
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Letter asking a candidate or employee for information to check right to work in the UK (online check)
Letter asking a candidate or employee for information to check right to work in the UK (online check)
Last Modified
Previously modified
From 29 January 2019, organisations can carry out online right to work checks without requiring documentary evidence, where the individual's immigration status allows them to do so.
The letter includes a list of required information needed to undertake an online right to work check to confirm the individual has the right to work in the UK.
Checklist for International Health and Social Care Candidates
Checklist for International Health and Social Care Candidates
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This checklist can be used by health and social care employers in England to give appropriate information to international health and social care candidates about the post they are applying for. This is in line with the code of practice for the international recruitment of health and social care personnel (the Code) in England published by the Department for Health and Social Care (DHSC). More information on this is available here.
International health and social care personnel will be provided with all the relevant information about the post they have applied for, prior to acceptance, to enable an informed decision on whether they should accept a job offer. This should include but may not be limited to the information set out in this checklist. Where the information is contained in a separate document, this can be specified in the checklist and a copy attached to it.
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Contract clause for repayment of immigration fees
Contract clause for repayment of immigration fees
Last Modified
This is an additional clause that can be added to the employment contract for international recruits in health and social care where the organisation wants to recover immigration fees. This clause has been drafted in line with the code of practice for the international recruitment of health and social care personnel in England. More information on this is available here.
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