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Just to let you know... If you are an existing user before 18th September, you may notice the model documents have changed. This is to coincide with our website relaunch: we wanted to refresh the content too. Don't worry, these are not legally required changes so you can continue to use the previous version you have saved or downloaded. (We have kept the previous date as well to make it easy to reference.)

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Contract clauses

Contract clause to prevent illegal working

Contract clause to prevent illegal working

Contract clause to prevent illegal working
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From 29 January 2019, organisations can carry out online right to work checks without requiring documentary evidence, where the individual's immigration status allows them to do so. This clause explains the documentary evidence or information required by employers of foreign nationals in order for them to work in the UK.
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Contract clause to prevent illegal working.docx54.16 KB

Form

Proof of entitlement to work in UK

Proof of entitlement to work in UK

Proof of entitlement to work in UK
Last Modified
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From 29 January 2019, organisations can carry out online right to work checks without requiring documentary evidence, where the individual's immigration status allows them to do so.
 
This document provides a list of the documentation or information that is required of all individuals before they start work with an organisation in order to undertake the right to work check.
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Proof of entitlement to work in the UK.docx56.91 KB

Letter

Letter asking a candidate or employee for evidence of right to work in the UK (document check)

Letter asking a candidate or employee for evidence of right to work in the UK (document check)

Letter asking a candidate or employee for evidence of right to work in the UK (document check)
Last Modified
Previously modified
Use this letter to ask candidates or employees to provide evidence of their right to work in the UK. The letter includes a list of acceptable documentation showing an ongoing right to work and another list of acceptable documentation showing a right to work in the UK for up to 12 months.
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Letter asking a candidate or employee to provide evidence of the right to work in the UK (document check).docx60.52 KB

Letter confirming dismissal of an employee who has not provided documentary evidence or information to check right to work in the UK

Letter confirming dismissal of an employee who has not provided documentary evidence or information to check right to work in the UK

Letter confirming dismissal of an employee who has not provided evidence of right to work in the UK
Last Modified
Previously modified
From 29 January 2019, organisations can carry out online right to work checks without requiring documentary evidence, where the individual's immigration status allows them to do so.
Having held a meeting to discuss an employee's legal entitlement to work in the UK and their failure to provide acceptable documentation to prove their continued right to work in the UK or required information to under an online check to confirm their right to work, use this letter to confirm their dismissal.
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Letter confirming employee dismissal not provided evidence or information to check RTW in the UK.docx58.15 KB

Letter confirming the start date of employment for a foreign national

Letter confirming the start date of employment for a foreign national

Letter confirming the start date of employment for a foreign national
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This letter is to make an offer of work to a foreign national, outlining the position, salary and start date, and the proof they must provide of eligibility to work in the UK. From 29 January 2019, organisations can carry out online right to work checks without requiring documentary evidence, where the individual's immigration status allows them to do so.
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Letter confirming the start date of employment for a foreign national.docx59.41 KB

Letter withdrawing an employment offer where a candidate has not confirmed right to work in the UK

Letter withdrawing an employment offer where a candidate has not confirmed right to work in the UK

Letter withdrawing an employment offer where a candidate has not provided evidence of right to work in the UK
Last Modified
Previously modified
From 29 January 2019, organisations can carry out online right to work checks without requiring documentary evidence, where the individual's immigration status allows them to do so.
Use this letter to confirm that the offer of employment will be withdrawn as a consequence of the candidate being unable to provide acceptable evidence of the right to work in the UK or not receiving an online right to work check confirming their right to work in the UK.
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Letter withdrawing an offer of employment where a candidate has not confirmed right to work in the UK.docx56.78 KB

Letter to EU workers outlining the EU Settlement Scheme

Letter to EU workers outlining the EU Settlement Scheme

Letter to EU workers outlining the EU Settlement Scheme
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Previously modified

This letter can be provided to EU workers to inform them of the EU Settlement Scheme. The letter outlines the various dates to make applications through the scheme and provides an optional clause where organisations choose to refund application fees. The notes also confirm the different dates in circumstances where there is a 'no-deal' Brexit.

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Letter to EU workers outlining the EU Settlement Scheme_Amended.docx58.9 KB

Letter asking a candidate or employee for information to check right to work in the UK (online check)

Letter asking a candidate or employee for information to check right to work in the UK (online check)

Letter asking a candidate or employee for information to check right to work in the UK (online check)
Last Modified

From 29 January 2019, organisations can carry out online right to work checks without requiring documentary evidence, where the individual's immigration status allows them to do so.

The letter includes a list of required information needed to undertake an online right to work check to confirm the individual has the right to work in the UK.

Download
Letter asking a candidate or employee to provide information confirm right to work in the UK (online check).docx59.05 KB

Policy