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Contract clauses

Contract clause to prevent illegal working

Contract clause to prevent illegal working

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From 29 January 2019, organisations can carry out online right to work checks without requiring documentary evidence, where the individual's immigration status allows them to do so. This clause explains the documentary evidence or information required by employers of foreign nationals in order for them to work in the UK.
Contract clause to prevent illegal working
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Contract clause to prevent illegal working.docx54.16 KB

Form

Proof of entitlement to work in UK

Proof of entitlement to work in UK

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This document outlines the steps needed for manual, online and digital checks of right to work in the UK, covering the transition period from 1 July 2021 to 5 April 2022, and the checks needed from 6 April 2022. 
Proof of entitlement to work in UK
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Proof of entitlement to work in the UK.docx66.77 KB

Letter

Letter asking a candidate or employee for evidence of right to work in the UK (document check)

Letter asking a candidate or employee for evidence of right to work in the UK (document check)

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Use this letter to ask candidates or employees to provide evidence of their right to work in the UK. The letter includes a list of acceptable documentation showing an ongoing right to work and another list of acceptable documentation showing a right to work in the UK for up to 12 months, and includes the option to conduct a manual or digital check.
Letter asking a candidate or employee for evidence of right to work in the UK (document check)
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Letter asking a candidate or employee to provide evidence of the right to work in the UK (document check).docx66.1 KB

Letter confirming dismissal of an employee who has not provided documentary evidence or information to check right to work in the UK

Letter confirming dismissal of an employee who has not provided documentary evidence or information to check right to work in the UK

Last Modified
Previously modified
From 29 January 2019, organisations can carry out online right to work checks without requiring documentary evidence, where the individual's immigration status allows them to do so.
Having held a meeting to discuss an employee's legal entitlement to work in the UK and their failure to provide acceptable documentation to prove their continued right to work in the UK or required information to under an online check to confirm their right to work, use this letter to confirm their dismissal.
Letter confirming dismissal of an employee who has not provided evidence of right to work in the UK
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Letter confirming employee dismissal not provided evidence or information to check RTW in the UK.docx58.23 KB

Letter confirming the start date of employment for a foreign national

Letter confirming the start date of employment for a foreign national

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This letter is to make an offer of work to a foreign national, outlining the position, salary and start date, and the proof they must provide of eligibility to work in the UK. From 29 January 2019, organisations can carry out online right to work checks without requiring documentary evidence, where the individual's immigration status allows them to do so.
Letter confirming the start date of employment for a foreign national
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Letter confirming the start date of employment for a foreign national.docx59.4 KB

Letter withdrawing an employment offer where a candidate has not confirmed right to work in the UK

Letter withdrawing an employment offer where a candidate has not confirmed right to work in the UK

Last Modified
Previously modified
From 29 January 2019, organisations can carry out online right to work checks without requiring documentary evidence, where the individual's immigration status allows them to do so.
Use this letter to confirm that the offer of employment will be withdrawn as a consequence of the candidate being unable to provide acceptable evidence of the right to work in the UK or not receiving an online right to work check confirming their right to work in the UK.
Letter withdrawing an employment offer where a candidate has not provided evidence of right to work in the UK
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Letter withdrawing an offer of employment where a candidate has not confirmed right to work in the UK.docx56.78 KB

Letter to EU workers outlining the EU Settlement Scheme (Archived)

Letter to EU workers outlining the EU Settlement Scheme (Archived)

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This letter can be provided to EU workers to inform them of the EU Settlement Scheme. It reminds them that whilst the company does not wish to lose anyone, it will need to assess their immigration status if they do not apply by 30 June 2021. 

Note - this letter should only be distributed to EU workers who are living and working in the UK prior to 31 December 2020. Any who come into the UK after this date will need to do so via the new immigration system. 

It is no longer to apply under the settlement scheme and therefore this letter is no longer applicable. 

Letter to EU workers outlining the EU Settlement Scheme (Archived)
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Letter to EU workers outlining the EU Settlement Scheme (1).docx59.68 KB

Letter asking a candidate or employee for information to check right to work in the UK (online check)

Letter asking a candidate or employee for information to check right to work in the UK (online check)

Last Modified

From 29 January 2019, organisations can carry out online right to work checks without requiring documentary evidence, where the individual's immigration status allows them to do so.

The letter includes a list of required information needed to undertake an online right to work check to confirm the individual has the right to work in the UK.

Letter asking a candidate or employee for information to check right to work in the UK (online check)
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Letter asking a candidate or employee to provide information confirm right to work in the UK (online check).docx59.04 KB

Policy

Policy on employing foreign nationals

Policy on employing foreign nationals

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This policy explains the rights of different foreign nationals to work in the UK and the legal obligations of an employer wishing to employ them.
 
Note - this policy was updated in January 2021 to reflect new immigration laws as a result of Brexit. 
Policy on employing foreign nationals
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Policy on employing foreign nationals.docx63.75 KB