Letter inviting an employee to a meeting after flexible working trial period
This letter can be used to invite an employee to a follow up meeting to discuss their trial period of flexible working. The letter confirms the considerations which will be discussed at the meeting in order to make a decision regarding the outcome of the trial.
Employer response to request for flexible working - declining request
This letter should be used when declining an employee's request for flexible working. The letter includes example paragraphs for use in different scenarios: following an original request for flexible working; and alternative paragraphs for use following an unsuccessful appeal.
Letter to managers concerning the availability of flexible working
This letter can be used to inform managers of the availability of flexible working within their department, in order to process flexible working requests. The letter also reminds managers that they remain entitled to submit a flexible working request and will not be subjected to a detriment if they choose to do so.
Letter arranging trial period for flexible working
This letter confirms the dates of a trial period for a flexible working arrangement, detailing any salary alterations and what will happen once the trial period ends.
Letter confirming an extension of time in relation to the flexible working process
This letter template informs an employee that the employer has been unable to conclude the decision-making process in response to their flexible working request within the three-month statutory time limit and confirms the reasons for this. The letter also confirms how long the extended timescale for considering the request will be and outlines what steps will be taken during this time.
Letter confirming the outcome of a flexible working appeal
This template letter gives a summary of what was discussed during the flexible working appeal and notifies the employee of your decision. The letter includes options to either approve the request on a temporary or permanent basis and confirm new working patterns or to notify that the appeal has not been upheld. There is also an optional clause outlining an offer of an alternative flexible working arrangement.
Letter for an employee to request flexible working
This letter should be used by employees to make an application to work flexibly. The letter confirms that the employee is eligible to make a request and outlines the hours/days and location of their requested working arrangement. The letter also includes sections for the employee to detail how a change in their working arrangement would affect their employer and colleagues and how this change could be dealt with.
Letter to employee on receipt of a non-statutory flexible working request
This template letter can be used to inform an employee whether their non-statutory flexible working request will be considered and, if so, whether this will be carried out under the normal statutory procedure or if an alternative process will be used. Where the request will not be considered at this time, the letter reminds employees of the conditions they are required to meet in order to make a statutory request in the future.
Letter inviting an employee to a flexible working appeal meeting
This template letter acknowledges an employee’s intention to appeal against a decision to refuse a flexible working request and invites the employee to a meeting to discuss the appeal. The letter confirms the time and date, and let the employee know that they are entitled to bring a colleague.
Letter to employees informing them of the availability of flexible working
This template letter can be used to confirm the availability of flexible working arrangements to employees, whether in a specific department or across the organisation. The letter informs employees of the process if they wish to make a request and directs them to the internal flexible working policy for more details.
Letter inviting an employee to a flexible working meeting
The template letter confirms the date and time of a meeting to discuss an employee’s request to work flexible and confirms the attendees and their roles. The letter also informs the employee that they are entitled to bring a colleague.
Letter confirming trial period of flexible working was successful
Following a trial period of flexible working, this letter can be used to confirm that the trial was successful and the employee's terms and conditions will be permanently varied. The letter contains details of the permanent change and reminds the employee that a further amendment will require an additional flexible working request.
Letter rescheduling a flexible working appeal meeting
This template letter arranges a revised time to meet an employee who is appealing a decision on flexible working. The letter confirms the attendees and their roles and lets the employee know that they can bring a colleague.
Letter confirming trial period of flexible working was unsuccessful
Following a trial period of flexible working, this letter can be used to inform the employee of the reasons why the trial was not successful. The template can be adapted to either confirm that the employee's terms will revert back to normal or to invite the employee to a further meeting to discuss an alternative arrangement.
Letter rescheduling a flexible working meeting
This letter reschedules a meeting to discuss a flexible working request, confirming the new time and date and the attendees and their roles. The letter also informs the employee that they are entitled to bring a colleague.
Letter requiring further information for statutory flexible working application
This letter can be used to request further information from an employee in order to process their statutory flexible working application. The letter confirms the required information and provides the employee with a time period within which to provide this.
Use this policy to outline the Company’s flexi-time system to employees, explaining how hours will be recorded, what are the flexible working hours (including core hours) and how the system will be monitored.
This policy includes information on applying for homeworking, trial periods, training, management supervision, care and security, and the equipment that will be provided by the company.
This document outlines an organisation's job share scheme, describing its key features, how employees can apply, the number of hours employees would be required to work and what happens when one half of the job share leaves.
Term-time working policy
This policy covers aims and principles, eligibility, requests, dealing with requests, appeals, annual leave, remuneration and other terms and conditions, and termination of the term-time working arrangement.
Flexible working policy
This policy covers eligibility, contents of the request and the flexible working procedure.
An employee's homeworking arrangements must comply with health and safety requirements. This questionnaire is to be completed by those employees applying to work from home.
Form for flexible working audit
This form can be used to undertake an audit on flexible working arrangements within your organisation, examining whether existing arrangements apply and how well these are communicated and understood.
Downloadable and customisable documents relating to flexible working. A Homeworker employment contract is also available from the Types of contract section.
For more information see the employment law pages on the right to request flexible working.